Grant Manager Job Description

Prairie Food Co-op is seeking a Grant Manager with federal, state, and/or local government grant programs experience to support our already-awarded $807k Illinois State DCEO grant and $750k federal grant to construct the first community-owned grocery store in DuPage County.

This is an opportunity to be part of a team that will make a significant impact, revitalize the area in which Prairie Food Co-op is located, provide jobs, give families access to fresh and healthy food, keep money local, and give Illinois farmers and small businesses direct access to consumers to sell their products.

This position is responsible for all budgeting, accounting, monitoring, compliance, cash management, financial and other non-technical reporting, as well as for auditing functions relating to the state grant and for coordinating with our fiscal agent regarding our federal grant.

The person in this position works under the direction, training, and supervision of the Prairie Food Co-op Grants Management volunteer committee, with the goal of achieving a large degree of latitude in exercising individual judgment while complying with Federal, State, and co-op fiscal policies and practices, related to sponsored agreements, in the following areas:

• Budgeting and Accounting
• Fiscal and Compliance Advisement
• Cash Management
• Awards in progress
• Other duties as assigned

Knowledge, Skills and Abilities

• Knowledge of, or the ability to learn federal, state and funding agencies policies, procedures, laws, regulations, and codes applicable to the administration of grants and contracts.
• Knowledge of, or the ability to learn, co-op policies and procedures.
• Knowledge of principles and processes involved in contractual and grant monitoring procedures.
• Knowledge of computers; word processing, spreadsheets, and database management (i.e. Google Suite).
• Ability to communicate effectively and persuasively, both orally and in writing with a diverse community.
• Ability to provide technical advice and information to Grants Management committee in area of expertise.
• Ability to perform complex tasks and to prioritize multiple projects.
• Ability to analyze data and formulate conclusions.
• Ability to function in a high stress environment in order to meet deadlines.
• Ability to take initiative; willingness to take on responsibilities and challenges; exercise independent judgment and discretion.

Responsibilities:

• Execute grant planning activities, project submittals, and tracking through grant closeout and compliance.
• Coordinate with grant committee and site team to ensure compliance, collaboration, and consistency program-wide.
• Implement and lead a rigorous QA/QC process.
• Collaborate with state and federal agencies, local governments, and other stakeholders to contribute to the development of resources, reports, policies, and procedures that support our program
• Participate in client, local, state, and federal administrative meetings and other meetings as assigned.
• Assist in the development of documentation, project management, data management and tracking tools to ensure effective reporting
• Prepare agendas, biweekly status reports, and follow-up actions for meetings with the Grants Management committee.
• Implement and update procedures for the proper administration of grant funds.
• Document processes for internal and external audiences.

This is a part-time hourly contract position. 5-10 hours per week on average are expected from January 2023 - December 2023. The timeline and hours are dependent on state requirements and construction schedules.

Please email resumes to [email protected] to apply.

In accordance with applicable statutes and regulations, PFC is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, ancestry, sex, religion, age, physical and mental disability, marital status, veteran status, sexual orientation, gender identity, gender expression, political affiliation, or any other factor unrelated to professional qualifications, and will comply with all applicable federal and state statutes, regulations and orders pertaining to nondiscrimination, equal opportunity and affirmative action.